Electronic signatures

Electronic signature - Attendance record

A practical, secure, and legal solution

Using the ACCEO Childcare Services software, childcare centres can now send attendance records to our Tiempo Web application, so parents can sign documents electronically. The Electronic Signatures option will continue to evolve over the coming months to add this functionality to several more documents in the software.

Electronic signature is a fast, secure, and legal way to sign documents. The Ministère de la Famille has approved electronic signature as a legal and valid method under section 123 of the Educational Childcare Act (Règlement sur les services de garde éducatifs à l’enfance [RSGEE]). It’s a simple and ecological solution that saves you time.

Order the option now!


How does it work?

1 – Transmitting documents to parents

Select documents

The childcare centre selects the files of the children whose attendance sheets require signature. Both parents can receive the document, which can then be signed by one of them.

Transfer to Tiempo

The documents are sent to parents on the Tiempo application. As soon as the first document is sent, the parent is notified by email and can proceed with the creation of his Tiempo account.

Automated reminder

It is possible to schedule automated reminders for parents who have documents pending their signature.

2 – Parents’ signature on Tiempo

Email notification

The parent receives an email or text message to notify them that there is a new document to sign on the Tiempo application.

Signature or reject

The parent checks the information in their child’s attendance sheet and either signs to approve or clicks Reject if the information is incorrect.

Consult a document

Parents can consult the attendance sheet at any time in their Tiempo account. They can also download the document in PDF format.

3 – Monitoring signed documents

Synchronization with ACCEO Childcare Services

During the synchronization process, signed documents are updated to the ACCEO Childcare Services software. The childcare centre can check the status of documents: signed, pending, or refused.

Signature authentication

Every signed document produces a unique and individual imprint that serves to authenticate the user’s electronic signature. Information such as name, email address, date, and time of signature is collected.

Document access and backup

Attendance sheets are available in the child’s file. All document backups are stored on our secure servers for a period of 6 years after the child’s departure.

Comments form happy customers

“The Electronic Signatures application is truly fabulous. This tool is a real time-saver for administration tasks. The features are easy to use and enable us to produce and transmit attendance records quickly, which means increased productivity for our managers. Our attendance record management time is reduced by 90%. Saving records in electronic format is storage efficient and reduces our CPE’s ecological footprint! ”
Read the complete client testimonial

Dominique, CPE La bottine filante


“The Electronic Signatures tool lets us save valuable time. At a glance, we can see the signature status of every attendance record in the application. It’s easy to make corrections on documents and send them back to parents. We also appreciate how easy it is to follow up with parents.”
Read the complete client testimonial

Marie-Eve, CPE du Centre-Ville

Order the Electronic Signatures option

Order Electronic Signatures option today. This option will continue to evolve to enable electronic signatures on additional software documents.

Pricing

Basic fees (including the training video): $395

Annual fees according to the number of installations registered in your license:
• 1 installation: $300 per year
• 2 installations: $420 per year
• 3 installations: $540 per year
• 4 installations: $660 per year
• 5 installations: $780 per year


Fees include:

o Access to the Electronic Signatures feature in your ACCEO Childcare Services software;
o Access for parents to the Tiempo Web application to sign documents electronically;
o Electronic Signatures video tutorial available at any time;
o Updates and enhancements to the feature in the ACCEO Childcare Services software;
o Technical support for ACCEO Childcare Services software users;
o Email and text message notifications sent to parents;
o Document hosting in Canada on the Tiempo application for 6 years following the child’s departure.

Order form

Price according to the number of installations : *

First and last name *

Name of childcare centre *

Client number

Email address *

Phone * (xxx-xxx-xxxx)
Extension

Comments

When you place your order, you will receive an email that includes your invoice, the option activation procedure, and a link to the video tutorial.